Before you Begin

Get together the information you need to create a Digital Apprenticeship Service account. You will need:

1. To be the person in your organisation with the authority to sign legal agreements as you will be required to accept an Employer Agreement with the ESFA.
    
2. A valid email address.
    
3. Your Companies House Number – if you don’t have it to hand, you can search for it here: https://www.gov.uk/get-information-about-a-company.
    
4. Details of your PAYE scheme. You will need either;
    
   1. Government Gateway User ID and password (Organisational Level only – individual or agent log in details will not work) OR
       
   2. Your Account Office Reference Number – this is unique 13-character code which is on the letter received from HMRC when you first registered as an employer.

Create the Account

1. Go to this website https://accounts.manage-apprenticeships.service.gov.uk/service/index to start to create a Digital Apprenticeship Service account.
    
2. Enter your details to be set up as a user and then enter the verification code (sent by email to the given email address) when requested.
    
3. Add your PAYE scheme – this is where you’ll need to enter either your Organisational Level Government Gateway User ID and password or your Account Office Reference Number.
    
4. Confirm your organisation – this is where you’ll need your Companies House Number to search and link your organisation to the account.
    
5. Accept the Employer Agreement – the functionality of the account will be restricted until this has been done.

Connect with the Sending Employer

The following video from the ESFA Youtube channel goes through the process of connecting employer accounts for a transfer. To visit the Youtube page please click here.

1. The connection needs to begin with the Sending Employer.
    
2. You will need to provide them with your account ID. This is on the Home page of the account.
    
3. Once the Sending Employer has created the connection, you will need to approve it:
    
   1. Go to Finance.
       
   2. Go to Transfers.
       
   3. Ensure updated employer agreement has been signed to allow the request to be reviewed.
       
   4. Review the connection request.
       
   5. Approve the connection request.

These steps should have all been completed before contacting Buttercups Training advising you have a Levy Transfer enrolment.

Create the Cohort

The following video from the ESFA Youtube channel goes through the process of adding apprentices funded by a transfer. To visit the Youtube page please click here.

1. Go to the "Apprenticeships" section on the homepage of the apprenticeship service account.
    
2. Click on "Add an Apprentice".
    
3. Tick to confirm that confirm that they are using transfer funds to pay for the training
    
4. Select your organisation name.
    
5. Enter the Training Providers UK Provider Reference Number (UKPRN). Buttercups Training UKPRN is 10013570 and check and confirm our details.
    
6. Select "I would like my provider to add apprentices".
    
7. Send the cohort to the Training Provider for us to add on the apprentices' details.

Save Screenshot of Confirmation

You will need to save a screenshot of the confirmation that you have sent through the cohort as you will be asked to upload this to the online form.

If you are on a computer;

1. Press the "prt scr" key on your keyboard to take a screenshot.
2. Paste the captured screenshot into a document or 'Paint' file and save the document to a folder to upload later.

If you are on a phone or tablet, please take a screenshot of the confirmation page and save it to your photos to upload later.

If you're a non-levy or levy transfer employer currently going through our employer onboarding process, you should now be ready to complete the Digital Apprenticeship Service Account form (EMP-300-DAS). Please go back to the Digital Apprenticeship Service Account Details email and follow the link in this email to complete the form.